Official
By-Laws of
Kendra’s
Kisses, The Kendra Vermont Foundation
Adopted March
21, 2008
I. Name
1. The name of this organization
shall be:
Kendra’s Kisses, The Kendra Vermont
Foundation, Inc.
II. Mission Statement
Kendra’s Kisses, The Kendra Vermont
Foundation is a charitable organization dedicated to provide assistance in the
form of social, emotional, and financial support to families and caregivers in
need when a child or children of that family is diagnosed with a life
threatening illness, specifically cancerous brain tumors. This assistance will
be in the form of toys, gifts, and grants directly to children, their families
or caregivers. This organization will solicit funds through various events and
fundraising activities.
III. Board of Directors
1. The Board of Directors shall
serve without pay and consist of five members.
2. Eligibility criteria shall be a
duty to serve and assist families in need.
3. Board members shall serve for a
term of four years.
4. Vacancies shall be filled by the
Board, with the recommendation of the Executive Director.
5. Board members with two absences from
annual meetings shall be dismissed from the Board.
IV. Officers
1. The officers of the board shall
consist of a President, Vice President, Secretary, and Treasurer nominated by
the Board.
2. Elected officers will serve a
term of four years.
3a. The President shall preside at
all Board meetings, appoint committee members, and perform other duties as
associated with the office.
3b.The Vice-President shall assume
the duties of the President in case of the President’s absence.
3c. The Secretary shall be
responsible for the minutes of the Board, keep all approved minutes in a minute
book, and send out copies of minutes to all.
3d. The Treasurer shall keep record
of the organization’s budget and prepare financial reports as needed.
V. Committees
1. The Board may appoint standing
and ad hoc committees as needed.
VI. Meetings
1. Regular meetings shall be held annually
on March 21.
2. Special meetings may be held at
any time when called for by the President or a majority of Board members.
3. Agendas shall be provided at
least 14 days in advance.
VII. Voting
1. A simple majority of board
members constitutes a quorum.
2. In absence of a quorum, no
formal action shall be taken
except to adjourn the meeting to a
subsequent date.
3. Passage of a motion requires a
simple majority.
VIII. Conflict of Interest
1. Any member of the board who has
a financial, personal, or official interest in, or conflict (or appearance of a
conflict) with any matter pending before the Board, of such nature that it
prevents or may prevent that member from acting on the matter in an impartial
manner, will offer to the Board to voluntarily excuse him/herself and will vacate
his seat and refrain from discussion and voting on said item.
2. This conflict of interest policy
has been adopted my majority vote as part of the original official by-laws
IX. Fiscal Policies
1. The fiscal year of the board
shall be January 1 to December 31.
X. Programs
1. Fundraising programs and
activities shall include but not limited to events such as fishing, poker and
golf tournaments, and raffles. Funding may also come from corporate
organizations and public or private donations of goods, services and funds acquired
through solicitation via email, mail, personal, and phone contacts as well as
donations accepted on the Kendra’s Kisses’ website.
2. Assistance will be limited to
those families of children age eighteen or younger, living in the South Florida
tri-county area, currently undergoing treatment for a life threatening illness,
specifically cancerous brain tumors, and not in remission. Special preference
will be given to those children who are patients of Miami Children’s Hospital,
Joe DiMaggio’s Children’s Hospital, Memorial Sloan Kettering Cancer Center and
St. Jude’s Children’s Research Hospital. Any award of funds other than stated
above or any variation to this requirement must be voted on and passed by a
simple majority.
3. Kendra’s Kisses will accept
requests for funds from any family that meets these requirements and completes
an application form. Each application will be reviewed by the board and
appropriations will be authorized by a majority of the board.
4. Assistance to approved children
and their families will be primarily in the form of monetary support. Any
request for assistance of other goods and services will be addressed on a case
by case basis.
XI. Amendments
1. These by-laws may be amended by
a two-third vote of Board members present at any meeting, provided a quorum is present
and provide a copy of the proposed amendment(s) to each Board member at least
one week prior to said meeting.
XII. Dissolution of organization
1. Upon dissolution of this
organization, all remaining funds, after the sale of any property and holdings,
shall be donated to St. Jude Children’s Research Hospital
located at 332 N. Lauderdale
Street, Memphis, TN 38101.